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Guidelines for applications to the Charlottenborg Spring Exhibition 2017

Who can apply for the Spring Exhibition 2017?
Submissions for the Spring Exhibition 2017 can be made by artists of any nationality and country of residence, over the age of 18. Individuals as well as groups are welcome to apply.

What does it cost?
The application fee is DKK 575, EUR 75, USD 102, GBP 65, SEK 695, NOK 595 (the amount will vary depending on the currency rate of the day) which is paid online as the first stage of the application process. Your application cannot be made and approved unless this payment has previously been carried out. The following cards can be used for payment: Dankort, MasterCard, Visa, Visa Electron. You will receive a receipt by e-mail. Your application is approved on payment, after which you can upload your contribution(s) and re-edit until the deadline on 22 December 2016 at 12 A.M.

When is the application period?
Applications must take place online 1 - 22 December 2016 at the Spring Exhibitions website. The application form is only available online from 1 December 2016.

How many works may I submit?
You can submit up to 5 contributions in the categories: painting, drawing, sculpture, installation, graphic art, mixed media, architecture, design / craft., photography, video, film, performance, animation, sound art, net.art, software art, visual poetry, event & talks. 
For every contribution you can upload 4 images and there will be a note and description field, if the work requires a special explanation. There is a time limit of 5 minutes for video, film, animation and other time-based works. The time limit is only for the application, and not for the final viewing, if the works are accepted for the exhibitions. The works may not be more than two years old, and must not have been exhibited before at other juried exhibitions in Denmark. The Spring Exhibition reserves the right to reduce the size of large scale performances or installations, and even ultimately not show the work. However, this will always be done in close dialogue with the artist / artists.

What shall I send in when applying?
Applications to the Spring Exhibition 2017 take place online. This means that we don't receive physical works for the assessment by the jury. Instead, you are to upload your contribution(s) digitally at the Spring Exhibitions website. Keep in mind that the images of your contribution(s) ought to be of a quality that is sufficiently high so the jury will not to have any doubts about the appearance and nature of the contribution(s). 

Accepted digital formats and data types: 

.jpg (photographic material) 72 dpi max. height 1200 px, max. width: 1920 px. 

.gif (graphic material and possibly animation) 

.png (digital graphic) 
 .swf (for animation and interaction) Max. data size: 5 Mb 

.mp4 - H.264 (for video and film) aspect ratio: 4:3, 16:9 max. duration 5 mins. 

.mp3 - 44 kHz (for sound). 

Online works - Must function on an ordinary modern browser: (Mozilla/Internet Explorer). You will be able to insert the Url-address in the application form.

YouTube Video - You will be able to insert the YouTube link in the application form.
REMEMBER: Video and film works that are accepted for the Spring Exhibition can be handed in / sent (perhaps in a higher resolution) on a USB to Kunsthal Charlottenborg in the period 23 - 24 January 2017.

What happens to my application material after the jury’s adjudication?
The uploaded files that do not make it to the exhibition are deleted from the Charlottenborg Fonden server once the jury’s work has been completed. The contributions accepted by the jury will remain on the Charlottenborg Fonden server for use in an exhibition catalog and dissemination purposes.

Permission for showing
When you send in your application and images of your contribution(s) you must give your permission for it/them to be published in the exhibition catalogue for the Spring Exhibition and for visual material of your contribution(s) to be offered to the press for publication in connection with media coverage of the Spring Exhibition 2017.

When and how will I be informed that I have been included or not?
The jury’s decision is sent as an e-mail to the address you indicated in your application. You will receive an answer 11 - 12 January 2017. When a work is accepted for the exhibition, the submitter cannot require the work not to be exhibited. If a work is in the exhibition, the exhibitor cannot require it back, before the exhibition is over.

If I am accepted, will I then be responsible for the hanging, building up and installation of my contribution?
No, not if your contribution is of a smaller scale, and easy to place, however applicants that are accepted with large scale installations are responsible for building these themselves.

If I am accepted, will I then be responsible for technical equipment?
For accepted works that need special equipment such as. film, video and computer art, ect., the artist will be responsible for the necessary equipment. The artist (or a substitute) shall also be in charge of the daily turn on / off of the work during the exhibition period. In cases where there is an easy turn on / off manual. Charlottenborg Fonden can take care of it. Charlottenborg Fonden reserves the right to take a piece out of the exhibition if it is not working properly.

If I am accepted, will I then be responsible for packing and transport of my contribution(s) to Kunsthal Charlottenborg?
Yes, you are responsible for packing and transportation of your contribution(s) to Kunsthal Charlottenborg as well as any eventual transportation insurance as well as for return transportation and packing when the exhibition is over. Your contribution(s) will be insured (only burglary, fire) during the period they are at Kunsthal Charlottenborg.

When are accepted contributions to the Spring Exhibition to be handed in?
Your contribution(s), if selected by the jury, are to be handed in to the Spring Exhibition at Kunsthal Charlottenborg 23 - 24 January 2017.

If somebody purchases what I exhibit, how is payment transacted?
At every sale of works at the exhibition at Kunsthal Charlottenborg, Charlottenborg Fonden takes a 30% commission. The sales price, which you list in the application form, must therefore include this commission fee. You will not be paid until the buyer has paid the whole sum. The sales price includes everything the buyer sees (i.e. frames and the like), also if the work exists in more than one copy or not, which should also be indicated in the application. Charlottenborg Fonden cannot be held responsible if a buyer backs out.

If I would like more information, who should I contact?
More information about the Spring Exhibition 2017 is available Mon - Fri 10.00 - 14.00 on 
tel. +45 4028 2941 or mette@charlottenborg-fonden.dk